It guarantees that important maintenance work is carried out automatically. The "Maintenance Planner" software provides companies with a range of useful functions that make it easier to manage operational requirements. The maintenance software from Hoppe Unternehmensberatung provides support in monitoring adherence to deadlines and compliance with applicable laws and regulations.

The tasks of production managers, maintenance managers and safety specialists have changed considerably in modern companies in recent years. Whereas in the past they usually only monitored compliance with legal requirements in the company, today their field of activity also includes management tasks and the optimization of operational processes. Of course, the focus is still on advising management and instructing employees to ensure safe working practices and compliance with safety regulations.

However, safety experts now also have an independent inspection mandate. By means of regular company inspections, they must check whether the work processes are safe and whether the systems and technical work equipment comply with the regulations and the state of the art. They must therefore not only know the health and safety laws, but also be able to read and interpret plans, operating instructions and technical data. This is a wide range of tasks that can no longer be optimally covered using traditional organizational methods such as Excel spreadsheets, Word or databases. For this reason, the use of digital tools such as software for inspection deadline management is gaining ground in many companies in order to relieve the burden on safety engineers.

Keeping an overview in the maze of test deadlines

Legislation stipulates regular inspections for equipment that is a potential source of danger. This equipment includes not only production facilities that require monitoring, but also doors and gates, ladders and steps and even power strips in offices. Because even if the breakage of a ladder rung sounds relatively harmless, it can have serious consequences in production halls and warehouses: Every third fall accident leads to incapacity for work. Strict adherence to the health and safety regulations and inspection guidelines laid down by the legislator is therefore not only a preventative measure, but also protects employees - and that is precisely the task of safety specialists. After all, if an accident resulting in personal injury occurs because an inspection has not been carried out, the employers' liability insurance association will refuse to pay benefits. And insurance companies also exclude liability if, for example, an untested electrical appliance has caused a fire.

Recognizing sources of health hazards and providing employees with ongoing, practical instruction does not, of course, work from a desk. This is because companies are subject to constant change and it is not to be expected that a safety specialist will be aware of all these changes from their office. Ordered measures are not always implemented and employees have to be reminded again and again how to implement work processes correctly and without risk. The use of inspection deadline management software also has clear advantages for these regular workplace inspections, and of course it must also work on mobile devices. This means that any defects can be documented directly on a smartphone or tablet and photos can be attached.

All test reports finally available in one place and digitally

In addition to planning, documentation is also a key pillar of inspection deadline management. This applies not only to internal company records, but especially when external bodies such as the trade supervisory office, the occupational health and safety office or the responsible accident insurance provider announce audits. Professional software for inspection deadline management can be used to record inspection reports, inspection results and inspection logs. This facilitates the daily work of safety engineers, who are legally obliged to "report regularly on the fulfillment of the assigned tasks" in accordance with DGUV regulation 2, § 5.

With software, the benefits of electronic inspection deadline management can be fully exploited for reliable health and safety documentation. If an external inspection is due, the safety officers can sit back and relax: Instead of having to gather all the reports from different folders as before, the software stores all the evidence in one place. The so-called digital inspection logbook contains an overview of all inspections, objections and maintenance measures. Sending a pdf file to the inspection authorities is also common practice.